Privacy Policy
Last Updated: March 9, 2026
Hotchows.com and its affiliates (collectively, "Hotchows," "we," "us," or "our") respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our websites, including hotchows.com, shops.hotchows.com, and all associated subdomains and services (collectively, the "Services").
By accessing or using our Services, you agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our Services.
1. What Information We Collect
Personal Information You Provide
When you register an account, make a purchase, or interact with our Services, we may collect:
- Identity Information: Your name, username, and profile picture
- Contact Information: Email address, phone number, and mailing address
- Account Credentials: Password and security questions (stored in encrypted form)
- Payment Information: Credit/debit card numbers, billing address, and payment method details (processed through secure third-party payment processors)
- Transaction Information: Records of products you have purchased or browsed, order history, and shipping details
- Communication Information: Messages you send through our contact forms, customer support inquiries, product reviews, and feedback
- User-Generated Content: Menus created using our AI Menu Creator, recipes saved in AI Scribe, and other content you create or upload
Information Collected Automatically
When you access our Services, we automatically collect certain information, including:
- Device Information: Hardware model, operating system, unique device identifiers, browser type and version, and mobile network information
- Log Information: Access times, pages viewed, IP address, referring URL, and the page you visited before navigating to our Services
- Location Information: Approximate geographic location based on your IP address
- Usage Information: Features you use, actions you take, time spent on pages, search queries, and interaction patterns
- Cookie and Tracking Data: Information collected through cookies, pixel tags, web beacons, and similar technologies (see Section 5 below)
2. How We Collect Your Information
We collect information through the following means:
- Direct Interactions: When you create an account, place an order, subscribe to newsletters, participate in promotions, complete forms, or contact us
- Automated Technologies: As you navigate our Services, we automatically collect technical data through cookies, server logs, and similar technologies
- Third-Party Sources: We may receive information about you from third parties, including social media platforms (when you use social login), analytics providers, advertising networks, and payment processors
- AI-Powered Services: When you use our AI Menu Creator or AI Scribe services, we process the content you input to generate results and improve our AI models
3. How We Use Your Information
We use the information we collect for the following purposes:
- Provide and Maintain Services: Process transactions, fulfill orders, deliver digital products, manage your account, and provide customer support
- Personalize Your Experience: Customize content, product recommendations, and search results based on your preferences and browsing history
- Improve Our Services: Analyze usage patterns, conduct research, and develop new features, products, and services
- Communicate With You: Send order confirmations, shipping updates, security alerts, account notifications, and respond to your inquiries
- Marketing: With your consent, send promotional communications about products, services, offers, and events. You may opt out at any time
- Safety and Security: Detect, investigate, and prevent fraud, unauthorized access, and other illegal activities
- Legal Compliance: Comply with applicable laws, regulations, legal processes, and governmental requests
- AI Service Improvement: Use anonymized and aggregated data from our AI-powered services to improve menu generation, food content creation, and recommendation algorithms
4. How We Share Your Information
We do not sell your personal information. We may share your information in the following circumstances:
- Service Providers: With third-party vendors who perform services on our behalf, such as payment processing, order fulfillment, email delivery, hosting, analytics, and customer service. These providers are contractually obligated to protect your information
- Business Transfers: In connection with any merger, acquisition, financing, or sale of business assets, your information may be transferred as part of that transaction
- Legal Requirements: When required by law, regulation, legal process, or governmental request, or when we believe disclosure is necessary to protect our rights, your safety, or the safety of others
- With Your Consent: When you have given us explicit permission to share your information for a specific purpose
- Aggregated Data: We may share aggregated, anonymized, or de-identified information that cannot reasonably be used to identify you
5. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to collect and track information and to improve and analyze our Services.
Types of Cookies We Use
- Essential Cookies: Required for the operation of our Services, including session management, shopping cart functionality, and security features. These cannot be disabled
- Performance Cookies: Help us understand how visitors interact with our Services by collecting and reporting information anonymously
- Functional Cookies: Enable enhanced functionality and personalization, such as remembering your preferences, language settings, and login information
- Advertising Cookies: Used to deliver relevant advertisements and track ad campaign performance. These may be set by third-party advertising partners
Managing Cookies
Most web browsers allow you to control cookies through their settings. You can set your browser to refuse cookies or alert you when cookies are being sent. However, disabling cookies may affect the functionality of our Services.
6. Social Login and Third-Party Authentication
We offer the ability to register and sign in using third-party social media accounts, including:
- Google: When you sign in with Google, we receive your name, email address, and profile picture as authorized by your Google account settings
- GitHub: When you sign in with GitHub, we receive your username, email address, and public profile information
We only access information that you have authorized the third-party platform to share with us. We do not have access to your social media account passwords. The use of your information by these third-party platforms is governed by their own privacy policies, which we encourage you to review.
7. Data Security
We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
- Encryption of sensitive data in transit (TLS/SSL) and at rest
- Secure password hashing and storage
- Regular security assessments and vulnerability scanning
- Access controls limiting employee access to personal information on a need-to-know basis
- Secure payment processing through PCI-DSS compliant third-party providers
While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security of your data.
8. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including to satisfy legal, accounting, or reporting requirements. Specifically:
- Account Information: Retained for as long as your account is active, plus a reasonable period after account deletion for legal and operational purposes
- Transaction Records: Retained for a minimum of 7 years as required by tax and accounting regulations
- Communication Records: Customer support interactions are retained for up to 3 years
- Usage Data: Aggregated analytics data may be retained indefinitely in anonymized form
9. Your Rights and Choices
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate or incomplete personal information
- Deletion: Request deletion of your personal information, subject to legal obligations
- Portability: Request a machine-readable copy of your data
- Opt-Out: Unsubscribe from marketing communications at any time by clicking the "unsubscribe" link in any email or contacting us directly
- Restrict Processing: Request that we limit the processing of your personal information under certain circumstances
- Withdraw Consent: Where processing is based on consent, you may withdraw consent at any time without affecting the lawfulness of prior processing
To exercise any of these rights, please contact us at hotchows@gmail.com. We will respond to your request within 30 days.
10. Children's Privacy
Our Services are not directed to individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we become aware that a child under 16 has provided us with personal information without parental consent, we will take steps to delete such information. If you believe we may have collected information from a child under 16, please contact us immediately at hotchows@gmail.com.
11. International Data Transfers
Your information may be transferred to, stored, and processed in countries other than the country in which you reside. These countries may have data protection laws that are different from the laws of your country. By using our Services, you consent to the transfer of your information to these countries. We take appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy.
12. Third-Party Links and Services
Our Services may contain links to third-party websites, plugins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy practices or content. We encourage you to read the privacy policy of every website you visit.
Third-party services integrated with Hotchows may include:
- Payment processors (for secure transaction handling)
- Analytics services (Google Analytics and similar)
- Social media platforms (for social login and sharing)
- AI and machine learning services (for menu generation and content creation)
- Email delivery services (for transactional and marketing communications)
13. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will notify you by:
- Posting the updated policy on this page with a revised "Last Updated" date
- Sending an email notification to registered users (for significant changes)
- Displaying a prominent notice on our Services
We encourage you to review this Privacy Policy periodically. Your continued use of our Services after any changes indicates your acceptance of the updated policy.
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
We will make every effort to resolve your concerns in a timely manner.
